Administrative Assistant (Entry-Level / Assistant-Level)

Job Title: Administrative Assistant (Entry-Level / Assistant-Level)

Location: Germany

Job Type: Full-Time

Job Overview

We are looking for a proactive and organized Administrative Assistant (Entry-Level / Assistant-Level) to support our daily business operations. In this role, you will provide administrative assistance to various departments, manage documentation, coordinate schedules, and help ensure the efficient running of office and business activities. This is an excellent opportunity for individuals looking to begin or grow their career in administration within a professional and supportive environment.

Key Responsibilities

  • Provide day-to-day administrative support to managers and team members.
  • Schedule meetings, appointments, and maintain calendars.
  • Prepare, organize, and maintain business documents, reports, and records.
  • Respond to emails, phone calls, and internal inquiries in a professional manner.
  • Perform data entry and maintain accurate company databases.
  • Assist with travel arrangements, meeting coordination, and event planning when required.
  • Support onboarding and general administrative processes.
  • Coordinate with internal departments to ensure smooth daily operations.
  • Maintain confidentiality of company and employee information.
  • Perform additional administrative duties as assigned.
Requirements
  • Bachelor's degree, diploma, or equivalent qualification in Business Administration, Office Administration, Management, or a related field (or equivalent practical experience).
  • Previous administrative or office support experience is an advantage but not required.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize responsibilities effectively.
  • Positive attitude with a willingness to learn and develop professionally.
  • Ability to work independently and collaboratively in a team environment.
  • Good command of English; German language skills are a plus but not mandatory.
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