ALLEN Career Institute - Company Secretary

Company Secretary - UAECompany : ALLEN Overseas brings the legacy of ALLEN Career Institute India-renowned for excellence in JEE, NEET, Olympiads, and foundational coaching-to the Indian students based at GCC. Our mission is to deliver high-quality, value-based education aligned with international curricula, helping students achieve academic success and unlock their full potential.Operating Classroom Programs in the UAE, Bahrain, Kuwait, Oman, Kingdom of Saudi Arabia and Qatar, we are committed to extending ALLEN's proven pedagogical methods and results-driven approach beyond borders.Location : United Arab Emirates; Department - Legal & Compliance; Reports To - Director / CEO / Corporate Affairs HeadJob Summary : We are seeking an experienced and detail-oriented Company Secretary to manage corporate governance, statutory compliance, regulatory filings, and company secretarial matters across our UAE operations. The ideal candidate should have extensive knowledge of UAE corporate laws, free zone and mainland company regulations, government compliance requirements, board governance practices, and corporate documentation.The role will be responsible for ensuring that the company operates in accordance with applicable UAE laws, regulations, and internal governance standards while supporting senior management on compliance and corporate matters.Key Responsibilities : Corporate Governance & Compliance : - Ensure compliance with UAE corporate laws, regulations, and governance requirements.- Maintain statutory registers, corporate records, licenses, and legal documentation.- Monitor changes in UAE laws and regulations and advise management on compliance requirements.- Develop and implement corporate governance policies and procedures.Board & Management Support : - Organize and coordinate Board of Directors and shareholder meetings.- Prepare agendas, board papers, notices, resolutions, and minutes of meetings.- Maintain records of board decisions and ensure timely implementation of resolutions.- Provide governance and procedural guidance to directors and management.Regulatory & Government Liaison :- Coordinate with government authorities, free zone authorities, regulatory bodies, and external legal advisors.- Manage company license renewals, regulatory filings, and statutory submissions.- Ensure compliance with Economic Substance Regulations (ESR), Ultimate Beneficial Ownership (UBO) requirements, corporate tax regulations, and other applicable UAE compliance obligations.Corporate Documentation : - Draft and review board resolutions, shareholder resolutions, powers of attorney, MOA amendments, and other corporate documents.- Manage company incorporation, restructuring, amendments, and closure procedures when required.- Maintain secure and accurate records of all legal and corporate documents.Risk & Compliance Monitoring : - Conduct periodic compliance reviews and audits.- Identify compliance risks and recommend corrective actions.- Support internal and external audits related to corporate governance and regulatory compliance.Stakeholder Management : - Coordinate with legal consultants, auditors, banks, government entities, and external stakeholders.- Support senior management with compliance reporting and corporate governance matters.Required Qualifications : - Bachelor's Degree in Law, Business Administration, Corporate Governance, Finance, or a related field.- Professional qualification in Company Secretarial Practice, Corporate Governance, Law, or Compliance preferred.- Minimum 2-3 years of relevant experience in company secretarial, legal compliance, or corporate governance roles within the UAE.- Strong understanding of UAE Commercial Companies Law and corporate governance frameworks.- Experience dealing with mainland and free zone entities.- Knowledge of UAE Corporate Tax, ESR, UBO, AML, and related regulatory requirements.Required Skills : - Excellent knowledge of UAE corporate regulations and compliance requirements.- Strong drafting and documentation skills.- Excellent communication and stakeholder management abilities.- High attention to detail and confidentiality.- Ability to manage multiple deadlines and regulatory requirements.- Strong organizational and record-keeping skills.- Proficiency in Microsoft Office and document management systems.Preferred Candidate Profile : - Currently based in the UAE.- Experience working with multi-entity organizations.- Prior experience coordinating with UAE government authorities and regulatory bodies.- Ability to independently manage corporate compliance and governance functions.

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