Position SummaryThe Data Entry Administrative Assistant will be responsible for entering updating verifying and organizing company information while providing day-to-day administrative support Typical responsibilities include maintaining electronic records processing forms and documents updating spreadsheets organizing digital files monitoring administrative requests preparing basic reports and assisting with routine correspondence These responsibilities align with common data-entry and administrative-assistant functions including database maintenance information verification electronic filing document preparation and scheduling Treball Key ResponsibilitiesData Entry amp Information ManagementAccurately enter information into databases spreadsheets CRM systems and other approved platforms Transfer data from forms documents emails reports and other authorized sources Create new records and update existing information Review entered information for accuracy and completeness Verify names dates contact information reference numbers and other business data Identify missing duplicate outdated or inconsistent information Correct routine errors according to established procedures Maintain consistent formatting and data-entry standards Complete assigned data-entry tasks within established deadlines Administrative SupportProvide general administrative and clerical support to supervisors and internal teams Process routine forms documents and administrative requests Maintain trackers logs lists and task records Prepare basic reports summaries correspondence and other documents Monitor outstanding administrative assignments Retrieve information and documentation for authorized employees Follow up on pending requests when assigned Assist with special administrative and data-management projects Spreadsheet amp Database ManagementMaintain spreadsheets using Microsoft Excel Google Sheets or similar applications Enter sort filter categorize and organize information Review spreadsheets for errors and missing data Maintain accurate database records Assist with database cleanup and duplicate-record identification Prepare basic data summaries when requested Support routine data-quality and verification activities Document amp File ManagementReview and process routine business documents Upload rename categorize and organize electronic files Maintain structured digital filing systems Follow established file-naming conventions Check documents for missing or incomplete information Retrieve files for authorized team members Assist with digital file cleanup and archiving Maintain organized shared folders and cloud-based records Email amp Administrative CommunicationMonitor assigned administrative inboxes Review incoming requests and determine appropriate actions Respond to routine administrative inquiries when authorized Forward requests to appropriate team members Draft basic professional correspondence Maintain organized communication records Key Skills amp CompetenciesData Accuracy Strong commitment to entering and maintaining complete and reliable information Attention to Detail Ability to identify errors duplicate records missing information and inconsistencies Organization Ability to maintain orderly documents spreadsheets records and administrative assignments Computer Proficiency Comfortable using office applications databases spreadsheets and digital systems Time Management Ability to prioritize responsibilities and meet deadlines Communication Ability to communicate clearly and professionally with supervisors and colleagues Confidentiality Responsible handling of sensitive company and customer information Reliability Consistent attendance responsiveness and completion of assigned work Independence Ability to remain productive and accountable without constant supervision Adaptability Willingness to learn new systems procedures and workflows Confidentiality amp Data ProtectionThe Data Entry Administrative Assistant may have access to confidential customer employee vendor or company information Employees must maintain confidentiality protect login credentials use approved company systems and follow established information-security procedures Sensitive information must never be disclosed to unauthorized individuals Applicable privacy and data-protection requirements including GDPR requirements where relevant must be followed Remote Work ExpectationsThe successful candidate will be expected to maintain reliable internet access remain available through designated communication channels manage assignments independently meet established deadlines and attend required virtual meetings or training Employees should maintain a professional remote workspace and communicate promptly regarding technical issues unclear instructions or potential delays Performance ExpectationsPerformance may be evaluated based on Data-entry accuracy and completeness Quality of administrative work Timeliness of assignments Accuracy of spreadsheets and databases Organization of electronic records Quality of document processing Professional communication Proper handling of confidential information Reliability and remote-work performance The position emphasizes accuracy organization consistency confidentiality professionalism and dependable completion of work Ideal CandidateThe ideal candidate is organized dependable accurate and comfortable working with digital information They enjoy structured administrative work and can maintain attention to detail while handling routine or repetitive assignments Successful candidates should demonstrate strong computer skills professional communication good judgment reliability and a willingness to learn High school diploma, secondary school qualification, GED, or equivalent.Basic to intermediate computer proficiency.Good typing and data-entry skills.Strong attention to detail and accuracy.Good organizational and time-management abilities.Ability to use spreadsheets, documents, databases, and email.Ability to accurately review and maintain information.Professional written communication skills.Ability to follow detailed instructions and established procedures.Ability to manage multiple responsibilities.Ability to work independently in a remote environment.Responsible approach to confidential information.Previous experience in data entry, administrative assistance, office support, records management, clerical work, or virtual assistance is beneficial but may not be required.Experience or familiarity with the following is advantageous:Microsoft Word, Excel, and OutlookGoogle Docs, Sheets, Drive, and GmailCRM systemsDatabase-management platformsDigital document-management systemsCloud-based office applicationsCalendar and scheduling toolsRemote collaboration platforms