OUR PURPOSE AND CULTUREWe are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact. As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we make the place. Your RoleThe Engineering Administrative Assistant serves as the organizational hub of the Engineering department, supporting daily operations through efficient administration, inventory control, vendor coordination, reporting, and financial tracking. Your attention to detail and ability to manage multiple priorities will ensure the smooth operation of engineering processes, compliance requirements, maintenance programs, and procurement activities. How You'll Make The Place - Coordinate departmental administration including correspondence, reports, meeting arrangements, presentations, records management, and departmental communications. - Manage inventory and procurement processes, including receiving deliveries, verifying invoices, maintaining inventory records, and coordinating with vendors to ensure timely and cost-effective supply of materials. - Support the Director of Engineering with budgeting, forecasting, contract administration, purchase orders, accrual reporting, and departmental financial tracking. - Maintain accurate departmental records, including preventive maintenance schedules, annual leave tracking, duty rosters, banquet event requirements, and operational documentation. - Liaise with internal departments, external suppliers, contractors, and service providers to support engineering operations and resolve administrative issues efficiently. - Prepare departmental reports, meeting minutes, sustainability and net‑zero reporting updates, and performance tracking documentation. - Monitor open purchase orders, annual maintenance contracts, cash expenses, and project documentation to ensure compliance with company procedures and deadlines. - Support a safe and compliant working environment by following hotel policies, participating in safety initiatives, and assisting with emergency preparedness and departmental compliance requirements. Requirements - Experience supporting engineering, facilities, maintenance, or hotel operations in an administrative or coordinator capacity within a luxury hospitality environment. - Highly organized with exceptional attention to detail and the ability to manage multiple priorities, deadlines, and records. - Strong administrative and coordination skills, including preparation of reports, management of documentation, and maintenance of accurate records. - Proficiency in Microsoft Office applications, capable of producing spreadsheets, presentations, reports, and correspondence efficiently. - Professional and effective communication with colleagues, vendors, contractors, and stakeholders at all levels. - Strong problem‑solving abilities, sound judgment, and a proactive approach to supporting operational excellence. - Comfortable handling of inventory, procurement, invoicing, and financial tracking processes while maintaining accuracy and confidentiality. - Fluency in English, both written and spoken, and a collaborative attitude in a fast‑paced, service‑oriented environment.