We're Hiring: Event Assistant / Event Coordinator

Location: United Arab Emirates (Remote)

Employment Type: Part-Time

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

About Us

We are a globally focused organization supporting businesses and professional communities through conferences, workshops, networking programs, corporate events, and virtual experiences. Our teams coordinate event logistics, registrations, communications, vendors, schedules, and participant experiences to deliver well-organized events. We value proactive professionals who are highly organized, responsive, and comfortable coordinating multiple moving parts.

The Role

We are seeking a proactive event coordination professional to support the planning, organization, and delivery of virtual, hybrid, and in-person events. You will assist with event schedules, registrations, communications, vendors, speakers, participants, and administrative activities while helping ensure each event runs smoothly from preparation through completion.

This part-time, fully remote opportunity offers flexible working hours and exposure to international events, professional programs, virtual conferences, and cross-functional event operations.

Key Responsibilities

• Support the planning and coordination of conferences, workshops, webinars, networking sessions, and corporate events.
• Maintain event timelines, schedules, task lists, registration information, and operational checklists.
• Coordinate with speakers, attendees, vendors, venues, sponsors, partners, and internal teams.
• Assist with event registration, participant communications, confirmations, reminders, and attendance tracking.
• Prepare event materials including agendas, speaker information, participant lists, briefing documents, and presentation resources.
• Coordinate virtual event platforms, meeting links, invitations, and basic technical requirements where applicable.
• Monitor event logistics, deadlines, deliverables, and outstanding tasks to ensure timely completion.
• Support vendor coordination, quotations, bookings, supplies, and event-related administrative requirements.
• Assist with post-event activities including attendance records, feedback collection, reports, and follow-up communications.
• Identify opportunities to improve event planning processes, participant experience, communication, and operational efficiency.

Requirements

• Bachelor's degree or equivalent qualification in Event Management, Hospitality, Business, Marketing, Communications, or a related field is preferred.
• Minimum of 3+ years of professional experience in event coordination, event administration, hospitality, marketing, conferences, or a related function is preferred.
• Strong understanding of event planning, registration, scheduling, participant coordination, and event administration.
• Familiarity with virtual event platforms, registration systems, CRM tools, spreadsheets, project management tools, and collaboration software.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills with the ability to coordinate diverse stakeholders.
• Ability to manage multiple deadlines, event requirements, and last-minute changes calmly and professionally.
• Good problem-solving skills with a practical and proactive approach to event issues.
• Customer and participant-focused mindset with strong interpersonal skills.
• Reliable, adaptable, responsive, and comfortable working independently in a remote environment.

What We Offer

• Flexible part-time hours with a fully remote working arrangement.
• Competitive compensation aligned with experience and event coordination responsibilities.
• Exposure to international conferences, workshops, webinars, networking events, and professional programs.
• Opportunities to strengthen event planning, project coordination, participant management, and digital event skills.
• Professional development through hands-on involvement in event operations and experience improvement initiatives.
• A collaborative environment focused on well-organized events, participant satisfaction, operational efficiency, and continuous improvement.