Office Administrator - Temporary Contract

Contract: 3 Months (June - August 2024; maternity cover)


Office Management:

  • Manage office and admin works
  • Arrange shipments with Aramex and others to and from all countries
  • Manage all Bank documentation and communication with ENBD on related letters of credits and related paperwork
  • Collect documents to issue and process visa
  • Create and follow up the purchasing requests related to the manager approval to meet the office needs (e.g., office supplies)
  • File and keep tracks of important documents and contracts
  • Organize and maintain documents, presentations, and reports.
  • Prepare the necessary internal/external correspondence / letters
  • Keep record of the medical samples inventory at the office
  • Coordinate travel arrangements, including bookings and itineraries.
  • Assist finance-related task such as invoice receiving, review and processing for payment, PR/PO creation, amendments and tracking; vendor creation and amendment; following up with vendors on invoice provision; and overall coordination with AP and payments team.


Requirements:

  • Bachelors degree or Diploma holder in Business Admin or equivalent.
  • At least 3-5 years of work experience in office administration.
  • Excellent communication skills (written and verbal).
  • Proficient in MS Office suite
  • Available to join immediately
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