Procurement Purchase Administrator

Job Summary - Main responsibility is to manage day- to-day functioning of the purchasing department through effective sourcing and negotiation Roles & Responsibilities - Procure Capex project machinery, engineering spare parts, maintenance consumables and technical services, ensuring timely execution of capital projects while meeting business, quality and cost objectives. - Ensure uninterrupted availability of critical spares by sourcing the right material at the right quality, quantity, price, and delivery time. - Obtain quotations from approved suppliers, conduct commercial evaluations, and negotiate competitive pricing, payment terms, and delivery schedules. - Support procurement activities for engineering projects, including vendor coordination, PO follow-up, and material delivery tracking. - Coordinate with engineering, maintenance, warehouse, finance, and trade teams to ensure smooth procurement and project execution. - Follow up with suppliers to ensure on-time delivery and expedite critical materials to avoid operational disruptions. - Coordinate with the Trade team for Letter of Credit (LC), Cash Against Documents (CAD), import documentation, customs clearance, and shipment tracking. - Ensure shipments are transported through the most economical and efficient logistics mode while achieving freight savings and timely delivery. - Coordinate with Finance for timely supplier payment processing and resolution of invoice-related issues. - Identify alternative suppliers and support supplier development initiatives to reduce procurement risks. - Assist in evaluating supplier performance based on quality, delivery, cost competitiveness, responsiveness, and service levels. - Maintain supplier master data (MDM) and ensure vendor information remains accurate and up to date. - Support vendor relationship management and resolve supplier non-conformance reports (NCRs) in coordination with stakeholders. - Ensure compliance with IFFCO Procurement Policy, Delegation of Authority (DOA), and Health, Safety & Environment (HSE) requirements. - Maintain procurement records, purchase orders, contracts, and supporting documentation in SAP/ERP systems. - Prepare procurement reports, spend analysis, savings reports, and other management reports as required. KPIs - Inward OTIF - Cost Saving Initiatives - Cost Avoidance - Cost Saving (B VS A) - PR PO lead time - Material Review Planning & Execution Work experience requirement - 3-5 years of experience in procurement department with FMCG Industry - 2 years experience in ERP (SAP experience) - Good computer skills (MS Office, Excel etc.) Qualification - B. E. / B. Tech. Mechanical Engineering Competencies

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