We're Hiring: Vendor Assistant / Supplier Coordinator

Location: United Arab Emirates (Remote)

Employment Type: Part-Time

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

About Us

We are a globally focused organization supporting businesses through supplier coordination, vendor management, procurement operations, and supply chain activities. Our teams work with suppliers and internal stakeholders to maintain reliable sourcing, accurate purchasing information, timely deliveries, and strong vendor relationships. We value organized professionals who combine commercial awareness, attention to detail, and effective communication.

The Role

We are seeking a proactive vendor and supplier coordination professional to support supplier communications, procurement administration, order follow-ups, vendor records, and operational activities. You will help maintain supplier information, coordinate quotations and orders, monitor delivery commitments, and support smooth communication between vendors and internal teams.

This part-time, fully remote opportunity offers flexible working hours and exposure to international suppliers, procurement processes, purchasing operations, and supply chain management.

Key Responsibilities

• Assist with day-to-day vendor and supplier coordination activities.
• Communicate with suppliers regarding quotations, product availability, pricing, lead times, orders, and delivery schedules.
• Maintain accurate supplier databases, contact information, contracts, quotations, purchase records, and vendor documentation.
• Request and compare supplier quotations, product specifications, pricing, and commercial terms.
• Coordinate purchase orders, order confirmations, delivery updates, and supplier follow-ups.
• Monitor supplier commitments, outstanding orders, delivery timelines, and unresolved issues.
• Assist with supplier onboarding, documentation collection, compliance information, and vendor record maintenance.
• Coordinate with procurement, finance, warehouse, logistics, inventory, and operations teams regarding supplier-related requirements.
• Support vendor performance tracking, procurement reports, supplier comparisons, and purchasing updates.
• Assist in resolving pricing discrepancies, delivery delays, product issues, documentation gaps, and other supplier-related problems.
• Identify opportunities to improve supplier communication, purchasing workflows, vendor data accuracy, and operational efficiency.

Requirements

• Bachelor's degree or equivalent qualification in Procurement, Supply Chain Management, Business, Logistics, Operations, or a related field is preferred.
• Minimum of 3+ years of professional experience in vendor coordination, procurement, purchasing, supplier management, supply chain, or a related function is preferred.
• Strong understanding of supplier coordination, purchasing processes, quotations, purchase orders, and vendor administration.
• Experience communicating with suppliers and managing commercial or operational follow-ups.
• Familiarity with ERP and procurement systems, supplier databases, spreadsheets, and digital collaboration tools.
• Strong attention to detail when managing supplier information, pricing, orders, and documentation.
• Good analytical and problem-solving skills with the ability to investigate supplier-related issues.
• Excellent written and verbal communication skills with strong stakeholder coordination abilities.
• Strong organizational and time-management skills with the ability to manage multiple suppliers and priorities.
• Professional, proactive, reliable, commercially aware, and comfortable working independently in a remote environment.

What We Offer

• Flexible part-time hours with a fully remote working arrangement.
• Competitive compensation aligned with experience and supplier coordination responsibilities.
• Exposure to international vendors, procurement operations, purchasing processes, and supply chain networks.
• Opportunities to strengthen vendor management, supplier coordination, procurement administration, and commercial skills.
• Professional development through hands-on involvement in supplier management and procurement improvement initiatives.
• A collaborative environment focused on supplier reliability, purchasing efficiency, cost awareness, and continuous improvement.